The Importance of Board Meeting Minutes

The importance of recording minutes at board meetings is often overlooked. It doesn’t matter if they are an official record, or simply an instrument for organization, minutes ensure that every decision and action taken at a meeting are documented. They also assist in enforcing corporate and director accountability.

It is therefore crucial that the procedure used to create minutes be defined clearly. There are many methods to create minutes but the most efficient approach is to use a program that allows for quick and efficient recording during the board session. This technology can reduce the time needed to create minutes, and ensure that all information is recorded.

The purpose of minutes of meetings should provide a factual and objective report of the meeting, without expressing opinions or bias. However it can be difficult when emotions are high or the board is divided. Therefore, it is vital that the minute-taker is website here able to separate their own feelings and observations from those of the board members when they take notes.

To assist with this, Bowie recommends that board secretaries follow a standard format for recording their meeting minutes. This will make it easier to streamline the process of recording minutes, so that the board has more time discuss issues and answer questions. She suggests that any revisions of the minutes are documented so that board members can determine whether they have been updated.